Privacy Policy

Who we are

Our website address is: http://bordersorganicgardeners.org/website.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

Please refer to our Cookie Policy document for more information about the cookies we set.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Anonymised data is shared with Google to allow us to see how many visits the website has attracted.

Who we share your data with

We do not share your data with anyone for any purposes.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Membership data is retained for 12 months after you tell us you wish to terminate, or fail to pay the annual subscription. This is to allow us to reactivate the membership on your behalf more easily should you change your mind. We will erase any personal data immediately on request if you ask us to after your membership terminates.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

  • Your consent. You are able to remove your consent at any time. You can do this by contacting the Membership Secretary.
  • We have a legitimate interest. As a membership organisation with paid subscription, BOG has a legitimate interest in storing and processing personal data of its members.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access – You have the right to ask us for copies of your personal information.
  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
  • You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at memb@bordersorganicgardeners.org if you wish to make a request.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Anonymised data is shared with Google to allow us to see how many visits the website has attracted.

Membership data is processed by membermojo, an online membership management solution. You can find their privacy and GDPR statements at: https://membermojo.co.uk/mm/help/gdpr

Your contact information

You can contact Borders Organic Gardeners using email at info@bordersorganicgardeners.org or you can use the Contact Us form on this website.

Additional information

How we protect your data

Membership data is stored at membermojo. This is a description of the security they employ.

Occasionally we will transfer postal addresses with other officers in Borders Organic Gardeners in a file by email to allow the creation of up to date mailing labels especially for mailing out BOG News. The file is deleted immediately after use. All computers to which this data is sent are password protected.

What data breach procedures we have in place

If you have any concerns about our use of your personal information, you can make a complaint to us at memb@bordersorganicgardeners.org.

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